Free Project Management Software for Teams and Businesses
Catalystk is free project management software for small businesses, startups and teams, used by businesses in many countries, from small businesses to large corporates. It is a complete project management tool, system and platform that works online in the cloud and on the Catalystk mobile app. Plan and schedule projects, track and monitor progress on a live project dashboard, run workflow approvals with reviewers, manage contracts with document management, collaborate with your team and handle multiple projects from one simple, easy screen. Bill every milestone, see reports, and get a free download of your project data in Excel and PDF.
- 100% free
- Web + mobile app
- Milestone billing
- Excel & PDF download
- No credit card
How to use free project management software online
From a new project to the final invoice in five simple steps, on the web or the mobile app.
- 1
Create the project
Add the project name, client, unit, cost centre, currency, value and start and end dates.
- 2
Plan milestones
Split the work into milestones with due dates, a % share and an amount.
- 3
Add your team
Assign reviewers and approvers, and upload the contract or agreement.
- 4
Track progress
Watch work done, timeline, overdue items and billing on the project dashboard.
- 5
Bill and report
Invoice each milestone, then download project reports in Excel and PDF.
Everything you need in one project management platform
Each feature is free for every user, with no project or record limits.
Project planning & Gantt chart
Schedule projects, milestones and timelines, and see the plan on a Gantt chart.
Learn moreProject cost tracking & budgeting
Link a cost estimate to the project, compare it with the contract value and see your margin.
Learn moreMilestone tracking & billing
Track every milestone and bill one payment or several as the work is done.
Learn moreProject dashboard
Contract value, invoiced, to bill, work done, timeline, overdue and team at a glance.
Reviewers & approvers
Submit a project for review and approval before work starts.
Contract documents
Keep the contract or agreement attached to the project it belongs to.
Multiple projects
Every project in one list with status, value, dates, client and milestones.
Excel & PDF download
Print, email or download project details and reports in Excel and PDF.
From project to invoice in one connected system
Most project management tools stop at tasks. Catalystk connects the project to costing, purchasing, inventory and invoicing, so you see the money as well as the work.
Step 1
Project
Client, value, dates and team.
Step 2
Cost estimate
Estimated cost and margin.
Step 3
Milestones
Due dates, % and amounts.
Step 4
Purchase & inventory
Buy and issue materials.
Step 5
Invoice
Bill each milestone with a tax invoice.
Free project management software for small business
Small businesses need project management software that is quick to learn and costs nothing to start. Catalystk is free project management software for small business: every feature on this page is included in the free-forever plan, with no limit on the number of projects, milestones or users. You create a project in under a minute, add the client and value, split the work into milestones and start tracking straight away.
Because Catalystk is also a full business project management software with CRM, quotations, purchase, inventory and tax billing (GST, VAT and sales tax), a small business does not need five separate tools. The quotation you won becomes the project, the project milestones become invoices, and the payments are tracked in the same system. That saves hours of copying data between spreadsheets every week.
- Free forever, with no credit card
- No limit on projects or milestones
- Set up in minutes, no training needed
- Works with your quotations and invoices
Free online project management software that is cloud based
Catalystk is free online project management software that runs in your browser, so there is nothing to install on your computer. It is cloud based project management software: your projects, milestones and documents are stored securely online and stay in sync for everyone on your team, whether they work in the office, at a client site or from home.
Being online means the project dashboard is always up to date. When a team member updates a milestone or uploads a contract, everyone else sees it at once. You can sign in from any computer at login.catalystk.com, and use the same account on the mobile app. Using free project management software online also means automatic updates: new features arrive without downloads, upgrades or IT work.
Free project management tool, system and platform
Some teams look for a simple project management tool, others for a complete project management system or platform. Catalystk covers both. As a free project management tool it gives you a clear list of projects, a dashboard for each one and milestones you can tick off. As a free project management system it adds approvals, contract documents, cost estimates, billing and reports.
Because it is one project management platform, the information flows between modules. A deal in the CRM can lead to a quotation, the quotation to a project, the project to purchase orders and materials, and the milestones to tax invoices. Compared with stand-alone project management tools, you get one login, one set of data and one place to find every answer about a project.
Free project management app: download the mobile app
Catalystk is also a free project management app. Get the free download of the Catalystk mobile app and check project status, milestones and approvals on your phone. Site managers, engineers and sales staff can see what is due today, what is overdue and what has been billed, without waiting to get back to a computer.
The mobile project management application uses the same account and data as the web version, so anything you update on your phone appears on the web straight away, and the other way round. There is no separate licence, no extra cost and no limit on users. Download the app, sign in with your Catalystk account and your projects are ready.
Free project tracking software with project monitoring
Catalystk works as free project tracking software from the moment you save a project. Each project has a status (draft, planned or active), a start and end date, a value and a set of milestones. The work done bar shows how many milestones are complete, the timeline bar shows how much of the schedule has passed and how many days are left, and the overdue card shows the next due date.
For managers, this makes Catalystk practical project monitoring software. You can monitor every project without chasing updates: if the timeline is 60% gone and the work is 20% done, you know the project needs attention. Overdue milestones stand out, approvals are visible, and billing shows what has been invoiced and what is still to bill.
Project dashboard software with reports in Excel and PDF
Every project opens on its own dashboard, so Catalystk doubles as project dashboard software. The dashboard shows the contract value, the amount invoiced and the amount still to bill, the % of work done, the timeline with days left, overdue milestones with the next due date, and the team of reviewers and approvers. One look tells you whether a project is on time and on budget.
As project reporting software, Catalystk lets you preview, print or email the project, and download project details and milestone reports in Excel and PDF. Share a clean report with your client, your management or your accountant, or use the free project status report template if you need a fixed format.
Free project collaboration software for teams
Projects succeed when everyone works from the same information. Catalystk is free project collaboration software for teams: each project lists its reviewers and approvers, holds the contract documents, and keeps the milestones, dates and amounts in one shared place. Everyone on the team sees the same dashboard, so there are no conflicting versions in email or chat.
As team collaboration software, Catalystk lets you email the project to a client or colleague from the project screen, share a PDF, and see who reviews and approves each project. It is free project management software for teams of any size: add as many users as you need at no cost, on the web and the mobile app.
Project workflow management software with reviewers and approvers
Catalystk includes project workflow management software so that projects follow your process. Every project moves through a clear approval flow: Draft → In Review → In Approval → Approved. Reviewers check the details, approvers give the final go-ahead, and once a project is approved its commercial details are locked, so the value and payment terms cannot change by accident.
Need a change after approval? Click Revise: the project reopens as a draft and must be submitted and approved again. Every step is recorded in the project's activity log with the date, time, action, person and comment, for example Submitted and Approved (L1). Milestone invoices can be raised only after the project is approved, so nothing is billed before sign-off. See how to create an invoice from a project.
Project document management for contracts and agreements
Every project has a contract / agreement document section, so Catalystk also works as simple project document management software. Upload the signed contract, the work order from the client or the agreed scope, and it stays attached to the project. No more searching through email for the latest version.
Because documents live with the project, your team always has the right terms in front of them. The project also links to your terms and conditions, so the same terms appear on project documents. You can print the project or download it as a PDF to share with the client.
Free project management software for multiple projects
Running more than one project at once is where spreadsheets break down. Catalystk is free project management software for multiple projects: the project list shows every project with its code, client, unit, value, start and end dates, number of milestones and status. Filter the list, open any project and see its dashboard in one click.
Wondering how to manage multiple projects without losing track? Give every project a clear owner, split it into milestones with due dates, review the list once a day for overdue items, and bill milestones as soon as they are done. Seeing all projects together also gives you simple project portfolio management: which projects bring the most value, which are behind schedule and which are waiting for approval.
Project resource management software
Good projects need the right people and materials at the right time. As project resource management software, Catalystk lets you assign reviewers and approvers to each project, and organise projects by unit and cost centre, so you can see where each part of the business is committed.
For materials, the project connects to Catalystk's free purchase and inventory modules: raise purchase requests and orders for what a project needs, receive goods and track stock. Your team, your materials and your project costs stay in one system, instead of spread across separate tools.
Free task management inside every project
Projects are made of tasks, and tasks need owners and due dates. Catalystk includes free task management software that works alongside your projects: create tasks, assign them to team members, set due dates and get reminders so nothing is missed.
Use project milestones for the big deliverables your client pays for, and tasks for the day-to-day work that gets each milestone done. Together they give you both the overview and the detail, in the same free system and on the same mobile app.
Easy project management software for startups
Many project management tools are built for large enterprises and take weeks to set up. Catalystk is simple project management software: one form for the project, one table for milestones and one dashboard to track it. It is easy project management software that a new team member can use on day one.
For startups, Catalystk is project management software that grows with you. Start free with a few projects, then add CRM, quotations, purchase, inventory and accounting when you need them, all in the same account. There is no migration, no per-user fee and no credit card.
Free download: export projects to Excel and PDF
Your data is always yours. Catalystk lets you download project details, milestones and reports in Excel and PDF for free. Use Excel to analyse projects further or share figures with your accountant, and PDF to send a clean, printable project summary to a client.
You can also preview, print or email a project directly from its screen. Prefer to start with a spreadsheet? Get our free project management Excel template, then move to Catalystk when you want automatic tracking, dashboards and milestone billing.
Project management software for your industry
Catalystk is used by contractors, manufacturers, engineering firms, IT companies, agencies and consultants. See how it fits your business: free construction project management software for site-wise milestone billing, free manufacturing project management software with BOM, job orders and work orders, and free project management software for service businesses that bill clients by milestone.
Catalystk vs spreadsheets vs generic project management tools
How a connected, free project management system compares with the usual alternatives.
| Capability | Catalystk | Spreadsheets | Generic PM tools |
|---|---|---|---|
| Free for unlimited users | Yes | Yes | Paid plans |
| Project dashboard | Yes | No | Yes |
| Milestone billing and tax invoices | Yes | No | No |
| Cost estimate and margin per project | Yes | Manual | No |
| Purchase and inventory for projects | Yes | No | No |
| Reviewer and approver workflow | Yes | No | Some |
| Download in Excel and PDF | Yes | Yes | Some |
| Mobile app | Yes | No | Yes |
Free Project Management Software: frequently asked questions
Is Catalystk project management software really free?
Yes. Catalystk is free project management software with no time limit, no credit card and no cap on projects, milestones or users. The project dashboard, milestone billing, approvals, documents, Excel and PDF downloads and the mobile app are all included.
Is there a free download of the project management software?
Catalystk runs online, so there is nothing to install on your computer. For your phone there is a free download of the Catalystk mobile app. Your project data can be downloaded free in Excel and PDF at any time.
Is it cloud based project management software I can use anywhere?
Yes. Catalystk is free online project management software hosted in the cloud. Sign in from any browser at login.catalystk.com or from the mobile app; your projects stay in sync everywhere.
Is there a free project management app or mobile project management application?
Yes. The Catalystk mobile app is a free project management app that uses the same account and data as the web version.
Is it simple project management software for small business and startups?
Yes. It is built as free project management software for small business and startups: simple to set up, easy to use, and connected to quotations, purchase, inventory and invoicing as you grow.
Is it free project management software for teams?
Yes. Add as many team members as you need at no cost. Each project shows its reviewers and approvers, documents and milestones, so the whole team works from the same information.
How to manage multiple projects and project portfolio management in Catalystk?
Yes. The project list shows every project with status, value, dates, client and milestone count. Open any project to see its dashboard. This also gives you a simple project portfolio view.
Can I use it as project monitoring software to track progress?
Each project dashboard shows work done (completed milestones), the timeline with days left, overdue milestones and what has been invoiced or is still to bill. This makes Catalystk practical project tracking and project monitoring software.
Does it work as project reporting software?
Yes. Every project has a dashboard, and you can preview, print, email or download project reports in Excel and PDF.
Can I download project data in Excel or PDF?
Yes. Project details, milestones and reports can be downloaded in Excel and PDF for free.
Is Catalystk a free project management system and platform?
Yes. Beyond a simple project management tool, it is a free project management system and project management platform: projects, milestones, approvals, documents, cost estimates, purchasing, inventory and tax invoicing (GST, VAT or sales tax) in one place.
Does it support approval workflows?
Yes. Each project moves from Draft to In Review, In Approval and Approved, with reviewers and approvers assigned. Approved projects lock their commercial details, every step is kept in the activity log, and Revise reopens a project as a draft.
Does it work as team collaboration software?
Yes. Everyone on a project sees the same dashboard, milestones, documents and approvers, and you can email or share the project as a PDF. Add unlimited team members for free.
Is Catalystk complete business project management software?
Catalystk is complete business project management software: projects connect to CRM, quotations, purchase, inventory and tax invoicing (GST, VAT or sales tax), so the whole business runs in one free system.
Is free task management software included with project management?
Yes. Project management covers the whole job: value, milestones, approvals, documents, costs and billing. Free task management software covers the individual to-dos with owners, due dates and reminders. Catalystk includes both for free.
Free templates and guides for project managers
Free download in Excel and PDF, plus practical guides to plan and run better projects.
Related free software
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